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WHAT DOES THE EAST EAST PROGRAM SUPPORT? |
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Financial Support / PREFERRED
For in-country activities, appropriate financial support PREFERRED to be provided by the Program is understood to include accommodations, meals and translation.
Accommodation
The Program is able to provide financial support for safe, modest and reasonable accommodation.
Meals
The Program is able to provide financial support for breakfasts, lunches and dinners during a Program-supported activity. Financial support for coffee breaks will be considered in the overall context of additional resources an applicant has secured. The Program does not provide financial support for receptions, parties, ceremonial or gala dinners.
Translation
Communication is essential to the East East: Partnership Beyond Borders Program. The Program is, therefore, able to provide financial support for high quality translation for Program-supported initiatives. If an appropriate participant in an initiative does not speak the working language(s) of the initiative and/or of the translation offered, the Program may support a translator to accompany the participant. Coordinators are asked to discuss translation needs as it may be less expensive to hire a translator in-country.
For participation in Program-supported initiatives, appropriate financial support PREFERRED to be provided by the Program is understood to include travel, visa expenses and insurance.
Travel
While the Program is distinctly not a travel grants program, travel is fundamental to the Program. The Program is able to provide financial support for safe, expedient and cost-effective travel to an individual to participate in a Program-supported activity. A participant may receive pocket money to be used for incidental expenses during travel. Program Coordinators are not obligated to arrange travel for a participant who is outside the home country at the time of travel. Program Coordinators are not obligated to accept special travel requests in consideration of a participant’s commitments/travel conflicts. The Program is able to consider travel support to be included in the financial support awarded in-country. Requests will be considered on a case-by-case basis with a detailed explanation and is most commonly appropriate when ground transportation is used.
Visa
The Program is able to provide financial support to a participant in a Program-supported activity to obtain the required visa for entry into the country in which a Program-supported activity takes place. Program Coordinators are not responsible for obtaining a participant’s visa or for making visa arrangements upon a participant’s arrival. Securing a visa for travel is the responsibility of the individual receiving Program support. Program Coordinators are not responsible for ensuring that participants have a passport for travel. Securing a passport for travel is the responsibility of the individual receiving Program support.
Insurance
The Program is able to provide financial support to an individual for medical and travel insurance for his/her participation in a Program-supported initiative.
Financial Support / CONSIDERED, but not preferred
The Program is able to CONSIDER financial support for expenses as follows.
Honoraria / Unsolicited Applications and Solicited Proposals
The Program wants to attract high quality expertise to initiatives which receive Program support. Therefore, the Program is able to consider reasonable and realistic honorarium expenses on a case-by-case basis. Complete and detailed information of the person(s) for whom an honorarium is requested must be included in the proposed budget for Program support.
Salaries, Services, Fees / Solicited Proposals
For an initiative of a foundation or institutional partner AND for which the foundation or institutional partner asks an outside organization to implement an initiative, the Program may pay reasonable salaries, services and/or fees to the outside organization to implement an initiative AT THE REQUEST of the foundation or institutional partner.
Analysis/Research
The Program is able to provide financial support for analysis as a collaborative activity and as a component of the international collaboration. The Program does not provide financial support for individual research or for nationally-based research studies.
Publications
The Program is able to provide financial support for publications which result from a Program-supported initiative. Program support for a publication must be considered within the strategic goals and impact of an initiative and if there is a clearly defined use for a publication. The Program does not provide financial support printing or publication to have a record of presentations and papers. The Program does not provide financial support for the printing or publication of training materials to be used in an initiative or to be produced during an initiative.
Website
Website/portal creation, design, development, maintenance and administration are not considered direct expenses of an initiative. Requests for support of website/portal content must be considered within the strategic goals and collaborative impact of an initiative. The Program does not provide support for an applicant’s
own website. Monitoring
Expenses associated with monitoring initiatives which receive Program support are considered programmatic expenses and may be included in the budget proposed for Program support.
Venue Rental
The Program prefers not to pay the costs of renting the venue for activities of an initiative, especially if there is little or no co-financing and/or in-kind contribution.
Administration
Reasonable telephone, faxing and mailing expenses in preparation and facilitation of an initiative may be considered for support. The Program does not pay for an applicant’s internet connectivity.
Equipment
The Program does not provide financial support to an applicant to purchase equipment, e.g., computers, laptops, multi-media players, cameras. The Program prefers not to provide financial support for equipment rental, especially if there is little or no co-financing and/or in-kind contribution from the applicant. This does not apply to equipment for simultaneous translation.
Handouts, Stationery, Copying
The Program prefers not to pay for handouts, stationery and/or copying of materials, especially if there is little or no co-financing and/or in-kind contribution from the applicant.
Accountant/Bank Fees
The Program prefers not to pay accountant fees or bank fees and commissions. If the applicant has on staff its own accountant, the Program will not provide financial support to this accountant to be responsible for an East East: Partnership Beyond Borders Program grant.
Financial Support / EXCLUDED
Salaries, Services, Fees / Unsolicited Applications
For unsolicited applications to the East East: Partnership Beyond Borders Program, the Program DOES NOT pay for applicant staff salaries, services provided by or fees charged by the applicant. Particularly, but not only, in bilateral initiatives, the East East: Partnership Beyond Borders Program does not pay for the services of an organization and/or employees of an organization if an organization requests financial support from the Program to implement an initiative of its own, i.e., if this initiative is not requested by the receiving country or countries.
Salaries, Services, Fees / Foundation Initiatives
For an initiative which is an operational activity of the foundation (i.e., there is no outside organization involved), salaries, services and/or fees associated with the initiative are the responsibility of the foundation itself since the East East: Partnership Beyond Borders Program does not require a programmatic match of foundation money.
Office Supplies
The Program does not pay for office supplies.
Pens, Pencils, Badges, T-Shirts
The Program does not pay for pens, pencils, badges or t-shirts.
Recreation
The Program does not pay for recreational activities, including cultural and/or city tours.
Indirect, Undefined, Miscellaneous
The Program does not pay a percentage (indirect expenses) of total financial support awarded. The Program does not provide financial support for line items identified as undefined or miscellaneous.
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